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Administrative/Grants Assistant at United American Indian Involvement Inc

Position: 
Administrative/Grants Assistant at United American Indian Involvement Inc
Job Description: 

 



United American Indian Involvement Inc is seeking an energetic individual that is passionate about writing and making a social difference. The position is an entry-level position with at least two year in grant writing experience, however, it can quickly increase the level of responsibility especially in the grant writing process.

 

Compensation

$15 to $20 Hourly

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type

Full-Time

Job Location:

Los Angeles

Reports to (title):

Development Director

Department:

Development Department

Supervises:

N/A

Working title:

Administrative/Grants Assistant

Classification:

Hourly/Non-Exempt

Salary Range:

$15.00-$20.00

Status:

Regular Full-Time

Hours/week:

40+

Effective Date:

June 1st, 2020

Type of Position:

Full-time

Revised Date:

May 26th, 2020

 

POSITION SUMMARY

Looking for a passionate individual as an Administrative/Grants Assistant that will work in an expanding Development Department, where they are responsible for providing administrative services for the department and carrying out various fundraising and support endeavors to increase the vitality of the organization. The candidate will represent United American Indian Involvement, Inc. (UAII) and American Indian/Alaskan native culture such as its values, traditions and spirituality. In addition, the individual will be responsible for day-to-day operations, and inter-department communication. Other responsibilities include managing the Director’s schedule, meeting facilitation, strategy formulation, or assist with public events.

ESSENTIAL DUTIES, FUNCTIONS & RESPONSIBILITIES 

· Research and grant writing experience and partnership with the development of new programs

· Adaptable in working in a fast-paced and at-times stressful environment

· Comfortable in assessing and assigning approved grants to departments

· Managing donor lists and prepare mailing materials like invitations, solicitations and newsletters

· Adequately provide guidance to Director(s) and/or top leadership regarding funded programs to help monitor project progress, deliverables in a timely manner

· Manage the Program Director’s schedule

· Track philanthropic requests, pledges and contributions

· Capable in public speaking and/or provide creative presentations to leadership, staff or community members

· Perform administrative duties and supervise day-to-day office operations including: data processing, organizes schedules, orders supplies, prepares for meetings and presentations, make travel arrangements

· Possess good judgment in managing confidential client information, budgets and administrative matters

· Screen visitors, telephone calls, incoming and outgoing mail and faxes; type letters, minutes, reports, purchase orders, maintains calendar and other correspondence for the Program Director

· Adhere to agency policies and advance the goals of UAII in a manner that embodies the agency’s philosophy

· Keep Director well-informed regarding activities, pending issues and potential problems

· Will be required to work occasionally on weekends and/or evenings

MINIMUM QUALIFICATIONS

Experience & Qualifications:

  • Detail and accurate composition and proofreading skills including grammar, spelling and punctuation
  • Strong writing and customer service relations skills, professionalism and attention to detail
  • Coordinate multiple work responsibilities and meet constant deadlines in a fast-pace environment
  • Minimum of two years of administrative office experience. Experience may be substituted with education
  • Ability to plan, schedule, and coordinate events, travel, calendaring, and hosting grant activities
  • Ability to type 30 words per minute
  • Ability to work on a computer, calculator, photocopy machine and fax machine.
  • Willingness to learn new skills and participate in training sessions relevant to the position
  • Knowledge of managing databases and evaluations

Education:

· 4 years of college degree in English, Communications, Marketing, Journalism or equivalent work experience

License/Certifications:

· N/A

Confidentiality:

· This position has access to sensitive information, and a breach in confidentiality will be grounds for disciplinary action up to and including immediate termination.

· Maintain strict confidentiality of client and personnel information adhering to HIPPA, professional codes of conduct, State of CA regulations, Privacy Act, and UAII policies and procedures

Communication/ Interpersonal Skills:

· Communicate and deal effectively with people in a professional and courteous manner verbally and in writing

Technology Skills:

· Intermediate knowledge and use of Microsoft Word, Excel, Power Point and Google required

Other Skills:

· Must possess a valid CA driver’s license and current auto insurance

· Available and willing to travel as needed within Los Angeles and Orange County.

· Available to work evening and weekend hours as needed

· Willingness to learn new skills and participate in training sessions relevant to the position

POSITION PREFERENCES

  • Experience working with the American Indian community

WORK ENVIRONMENT

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to perform the primary functions of this job successfully. While performing the duties of this job, the employee is required to stand, walk frequently, sit, bend, twist, talk, and hear. There are prolonged periods of sitting, keyboarding, reading, as well. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with vendors, and staff.

Mental demands:

There are a number of deadlines associated with this position. The employee must also multi-task and interact with a variety of people on various and, at times, complicated issues.

PERFORMANCE EXPECTATIONS

In the performance of their respective tasks and duties, all employees of United American Involvement, Inc. (UAII) are expected to conform to the following:

  • Uphold all principles of confidentiality and patient care to the fullest extent
  • Adhere to all professional and ethical behavior standards of the healthcare and social services industry
  • Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors
  • Possess cultural awareness and sensitivity

· Meet or exceed the performance standards as set by your supervisor

INDIAN PREFERENCE

United American Indian Involvement, Inc. has an Indian Preference in Employment Policy. According to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of a federally recognized Tribe will be given preference in hiring and employment for this position. Other qualified candidates will be considered after all qualified candidates entitled to this preference have been adequately considered.

EQUAL EMPLOYMENT OPPORTUNITY

United American Indian Involvement, Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER EMPLOYMENT REQUIREMENTS

All employees must:

· Have a fingerprint clearance

· Have an annual negative TB test result on file

· Pass a post-offer drug test

· Have a valid CA driver's license and active auto insurance 

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.

About United American Indian Involvement Inc.:

United American Indian Involvement Inc., (UAII) Established in 1974, is a 501(c)3 private, non-profit organization offering a wide array of health and human services to American Indians/Alaskan Native (AIAN) living throughout Los Angeles County. UAII has grown from a small community-based organization providing social services to AIAN living in the Skid Row area within the City of Los Angeles, to a multidisciplinary comprehensive service center meeting the multiple needs of AIAN countywide.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

 

Applicants can send their resume to [email protected] subject line Administrative/Grants Assistant or they can submit their resume directly to our ZipRecruiter posting at: https://www.ziprecruiter.com/jobs/united-american-indian-involvement-inc-1f4fb987/administrative-grant-assistant-c36f321c

 

Salary Range: 
$15-$20/Hour
Job Type: 
Full-Time
Remote/On-Site: 
On-Site
Location: 
Los Angeles County