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Associate, Membership and Grants

Position: 
Associate, Membership and Grants
Application Deadline: 
Friday, March 1, 2019
Job Description: 

Position:               Associate, Membership & Grants
Status:                  Exempt
Reports to:           Manager, Grants & Membership

 

About Southern California Grantmakers and Philanthropy California:

Southern California Grantmakers (SCG) is a membership association where our region’s philanthropic leaders come together to learn, connect and take action. Our mission is to champion effective philanthropy and advance collaborative efforts to create meaningful change in our communities. SCG connects grantmakers through sector-wide conferences, trainings and networking opportunities—providing support and leadership for collaboration on projects and for action on public policy issues. SCG currently brings together 300+ members who represent the spectrum of philanthropy, including foundations, family philanthropy, corporate giving, consultants to philanthropy and government grantmakers. We also co-lead Philanthropy California, an initiative of Northern California Grantmakers (NCG), Southern California Grantmakers (SCG) and San Diego Grantmakers (SDG) whose combined membership represents more than 600 philanthropic organizations investing billions every year to support communities across the state, the country, and worldwide.

Over the past several years, SCG’s size and scope have grown dramatically. Now, we’re reorganizing and expanding so we can deepen and strengthen our impact in the ways that our members and partners are seeking: more intersectional issue-based programming and professional development that helps funders take bold action for equitable and just impacts in communities; robust, nimble action on policy and advocacy; convening and facilitating collaborations and partnerships; and investing in our own sustainability and capacity to lead as an organization with equity at the center. To support the growth of our work and of our extraordinarily capable current staff, we are excited to add several new positions across the organization.

The Associate, Membership and Grants plays a key role in supporting the cultivation, securing, and stewardship of SCG’s revenue streams. The Associate is responsible for maintaining updated pipelines and contact information for grants, sponsorships, member renewals and new members; providing administrative support including calendaring for the membership and grants team (VP, Membership and Communications; Manager, Grants and Membership; Senior Associate, Membership); and engaging directly with members and prospects at SCG events.

 

Essential Duties and Responsibilities

  • Grants (25%): Enter grant opportunities in database and maintain updated contact and activity tracking, including deadlines for required submissions and reminders for renewal conversations. Provide administrative support to the Manager, Grants and Membership and the VP, Membership and Communications for grant development, including scheduling meetings and flagging when grant funders/prospects RSVP for events. When grants are paid, generate prompt acknowledgement letters. As time permits, support the Manager, Grants and Membership by drafting materials for standard grant proposals.
  • Conference Sponsorships and Tickets (15%): Enter sponsor opportunities in database and maintain updated contact and activity tracking. Provide administrative support to the Manager, Grants and Membership and the VP, Membership and Communications for sponsor development, including scheduling prospect meetings and flagging when sponsor prospects RSVP for events. When sponsorships are paid, generate prompt acknowledgement letters; deliver recognition benefits (e.g. logo inclusion on publications, sponsor ticket registration); keep orgwide staff informed of sponsorships. As time permits, support the Manager, Grants and Membership by drafting materials for standard sponsorship requests. Periodically reconcile conference ticket pledges/payments with Finance.
  • Member Renewal (25%): Under the supervision of the Senior Associate, Membership, enter member renewal opportunities in database and maintain updated contact and activity tracking. Provide administrative support to the Senior Associate, Membership for member renewals, including scheduling meetings and flagging when key “watch list” members RSVP for events and when upcoming events match “watch list” members’ interests. When renewal dues are paid, generate prompt acknowledgement letters. As time permits, support the Senior Associate, Membership in drafting standard renewal correspondence.
  • New Member Development (15%): Under the supervision of the Senior Associate, Membership, enter prospect information in database; maintain updated contact and activity tracking including areas of interest. Provide administrative support to the Senior Associate, Membership and the VP, Membership and Communications for new member development, including scheduling prospect meetings and identifying when prospects RSVP for events as well as flagging when upcoming events match prospects’ interests. When new member dues are paid, generate prompt acknowledgement letters.
  • Administration (10%): Provide limited administrative support for the membership and grants team such as calendaring for internal meetings and preparing expense reports. Monitor and respond to the [email protected] inbox. Maintain grant, sponsor, and member files (physical and electronic). For all of the duties described above, document key systems and procedures.
  • Member engagement, initiative, and event support (10%): Work with other teams to assist with on-site registration at SCG events on a frequent basis (e.g. twice a month) to build relationships with members and prospects and to provide cross-team support; prioritize events with large or strategic RSVP lists. As necessary, work with other SCG, Northern California Grantmakers and San Diego Grantmakers staff in collaboration on Philanthropy California Initiatives.
  • All other duties as assigned.

 

Minimum Requirements

  • Bachelor’s Degree or High School Diploma or equivalent or AA degree plus relevant experience
  • Excellent organizational and administrative skills
  • Proven ability to manage multiple projects under deadlines
  • Excellent writing skills
  • Superb attention to detail
  • Strong computer skills (Microsoft Office and online)
  • Database experience (Salesforce a plus)
  • Strong research skills
  • Reliable transportation, preferably a car
  • Professional demeanor for interacting with members and prospects
  • Absolute commitment to confidentiality of member info

 

To apply

Send resume and cover letter to [email protected] with Associate, Membership and Grants in the subject line.

 

Southern California Grantmakers (SCG) is an equal opportunity employer.  SCG is committed to creating a diverse and inclusive environment.  All qualified candidates will receive consideration for employment without regard to color, race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.