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Grants Associate

Grants Associate
Job Description: 


About the role...

As a Grants Associate, you'll provide grants management services that include supporting discretionary and matching grants programs, and serving as a grants management liaison to assigned grantmaking teams. You'll play an integral role in the Foundation's efforts to ensure that all grants meet the proper legal, audit, and internal requirements for consideration; prepare a large share of grants and payments for the administrative approval process conducted by the Grants Manager; ensure adherence to grants management process and practices by the Foundation's grantmaking teams; and look for areas of improvement.


What you'll do...

  • Conduct accurate data entry in the grants management database to create new grant records
  • Initiate a due diligence process, including conflict of interest review and tax status verification
  • Schedule requirements and payments, in preparation for administrative approval of grant records by Grants Manager
  • Draft correspondence with grantees
  • Complete grant close-out process
  • Serve as a grants management resource to assigned grantmaking team (Program department initiatives and/or Partnerships and Leverage team)
  • Interact regularly with assigned team(s) to begin to anticipate needs or upcoming grantmaking activities that may require additional grants management learning or support
  • Manage Workflow functionality in the grants database
  • Support the grant monitoring process, including verifying tax status and generating correspondence at the time of subsequent payments
  • Flag grants management-related concerns (such as tax status, lobbying, or tipping) for the Grants Manager and/or grantmaking leadership


What you need...

  • Experience with grants management databases or a relational database
  • Proficiency in Microsoft Office Suite, including Excel, Outlook and Word
  • High attention to detail and strong analytical skills
  • Excellent written and oral communication, organizational and interpersonal skills
  • Ability to work independently and as a part of a team, plan and prioritize workflow to meet deadlines, take initiative, and be solution-oriented
  • Interest in the Foundation's mission and the operational side of grantmaking and philanthropy


About our culture and benefits...

Our employees are inspired by the Foundation's mission, and are committed to support our program areas in a thoughtful and effective way. Everyone is expected to cultivate the work environment in a way that contributes to respectful, open, and engaging dialogue, and connection that supports meaningful innovation, learning, progress and productive outcomes.

We value the health and well-being of our employees, and offer:

  • Comprehensive and generous health care coverage options
  • Fitness benefits
  • Disability coverage
  • Paid holidays, time off, and parental leave
  • Flexible work schedules and technology benefits
  • Professional learning and development and educational assistance
  • The Foundation triple-matches employee gifts to qualified non-profit organizations
Salary Range: 
$56,000 - $75,000
Job Type: