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Manager, Financial Planning & Analysis

Position: 
Manager, Financial Planning & Analysis
Application Deadline: 
Wednesday, January 31, 2018
Organization: 
Job Description: 

The Manager, Financial Planning & Analysis, is responsible for developing, implementing and maintaining effective planning and analysis capabilities that will provide Division and Executive Leadership with the appropriate data and analysis to establish goals, drive decision-making and measure the performance of First 5 LA’s investments as articulated in its Strategic Plan.  S/he is responsible for financial forecasting and planning, financial analytics, managing annual and multi-year financial and budget process , operating plan variance analysis and financial business performance metrics. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES

The Manager, Financial Planning & Analysis should visibly demonstrate the adopted organizational values of collaboration, integrity, respect, accountability, purpose, shared leadership and learning in the execution of their key areas of responsibility:

Key Areas of Responsibility:

  • Long Term Financial Planning (LTFP) Process Management and Oversight
  • Budget Strategy Process and Oversight
  • Financial Analytical Tool Development  
  • Staff Supervision and Talent Development

 

Essential Duties:

Financial Planning and Oversight

  • Manages the financial planning, analysis and projection process for First 5 LA; forecasts future revenues and expenditures to establish cost structure and determines budgeting levels for program projects and operational systems
  • Manages and oversees F5LA’s annual LTFP process
  • Consults with organizational leaders to define financial reporting/analysis needs, gathers data, conducts research and analysis, and prepares analysis and reports
  • Partners with program and organization partners to identify risks and opportunities to the business
  • Assists with special financial and business related studies; cooperates with other divisions and/or departments in preparing analyses 
  • Analyzes and is responsible for providing insight into the organization’s financial performance, including expense run-rates, trends, variance analysis, forecasts and project costs 
  • Analyzes and monitors current and past trends, performance indicators, highlighting trends and analyzing causes of unexpected variance including all areas of revenue and expenses 
  • Manages and oversees the monthly forecast process including expense, capital budget and cash flow forecasts and analysis
  • Is responsible for the oversight of financial analytics such as monthly and year-end financial reporting package 
  • Runs scenario analysis for key operating decisions
  • Develops reports, graphs, presentations and charts of data

 

Budget Strategy Process and Oversight

  • Manages the budget development process, budget assumptions, and revenue and expense analyses for the organization
  • Develops, evaluates and implements policies and recommendations for budget monitoring and control to maintain expenditure controls and analyze trends
  • Manages the administration, review and control of the operating and program budgets
  • Proactively supports Finance and assigned Programs areas, in preparing budgets, justifications and forecasts and in providing financial status, trend identification, cost analysis, fiscal allocations, Programs recommendations, and close assistance with financial reporting system (FE NXT)
  • Provides training, support and recommends solutions to program staff to fulfill financial reporting requirements for stakeholders such as internal staff, board members, contractors, etc.
  • Advises department heads and Executive Leadership on sensitive, complicated or significant budget issues
  • Leads workshops and/or information sessions to update internal stakeholders on the budget and/or budget related processes
  • Drafts resolutions and memos for Commission review and approval

 

Financial Analytical Tool Development

  • Recommends technology solutions to improve processes and routines
  • Performs ad hoc analysis and builds financial models to support management business decisions
  • Utilizes and leverages technology tools to perform financial analytics, compile and prepare customer-friendly reports and visuals; interprets data and provides insights and recommendations

 

Staff Supervision and Talent Development

  • Monitors staff performance and provides ongoing performance feedback
  • Develops, coaches and supervises Department staff consistent with values and competencies required for successful job growth and development
  • Ability to exercise discretion in handling sensitive or confidential information or situations
  • Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives
  • Adheres to policies and procedures to ensure alignment with State regulations, local ordinances and First 5 LA directives
  • Keeps apprised of all laws, regulations, statutes, rules and policies affecting First 5 LA and Proposition 10
  • Supervises contractors and consultants, as needed
  • Collaborates both internally and with external stakeholders to capture, synthesize and share learning and knowledge outcomes from the ongoing execution of all activities as necessary

 

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

 

QUALIFICATIONS

Knowledge, Skills & Abilities:

Organization-wide Competencies

  • Commitment to organizational mission and values: Mission-driven and self-directed, with a demonstrated passion for First 5 LA’s work to strengthen families and improve child outcomes; strives to model organizational values through daily actions and behaviors
  • Possesses Customer-Focused Mindset: Is able to identify appropriate and relevant stakeholders; identifies internal and external stakeholders needs (customers); is responsive to stakeholder needs, considers impact when making recommendations
  • Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals in support of the organization’s mission; is able to work in cross-functional teams; is able to establish and maintain effective working relationships with co-workers, public officials and the general public
  • Communicates Effectively: Communicates effectively both written and oral; strong presentation skills; demonstrates ability to develop and deliver relevant and appropriate communications; delivers messages in a direct manner; able to tailor messages appropriately to various audiences
  • Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one
  • Demonstrates Critical Thinking: Applies critical thinking, logic and reasoning to analyze complex problems and information; identifies relative strengths and weaknesses of options, solutions or approaches
  • Demonstrates Strategic Thinking: Identifies key issues and relationships relevant to achieving long range goals or vision; develops alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to develop a point of view on a course of action to accomplish goals; develops priorities with the right balance of short and long-term wins

 

Job Specific Competencies

  • Role Specific Content: Demonstrates ability to implement and foster continuous improvement practices and create a learning environment based on LEAN; demonstrates a strong understanding of Generally Accepted Accounting Principles (GAAP) and Governmental Account Standards (GASB); knowledge of business analytics tools; ability to interpret financial data including financial statements, key financial ratios, valuation models  and techniques
  • Content Knowledge: Competent in required job skills and knowledge; ability to learn and apply new skills; ability to learn how to operate new systems quickly; demonstrated ability to set priorities, establish clear expectations and execute identified projects; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; knows how to use technology tools to effectively manage and expedite processes; uses resources effectively
  • Planning and Organization and Project Management: Works in an organized manner with strong attention to detail; prioritizes and plans work activities; ability to effectively manage overlapping projects and deadlines; ability to work under pressure, meet deadlines and adjust to changing priorities; uses time efficiently; plans for additional resources; integrates changes smoothly; sets goals and objectives; ability to manage high performance projects

 

Management Competencies

Managing People: Provides direction and gains compliance; takes responsibility for subordinates’ activities; makes self-available to subordinates; develops subordinates skills and encourages growth; provides regular performance feedback; encourages open communications; uses negotiation skills to resolve conflict; strong influencing and relationship skills; experience in managing high performance teams

 

Experience:

  • Minimum of seven years related experience in finance analysis and planning, consulting or strategic planning within a public company, grant making organization, college/university and similar industry preferred
  • Minimum of five years of experience supervising staff preferred

 

Education:

  • Bachelor’s degree from an accredited college or university in finance, economics, analytics, statistics, financial analysis, accounting, mathematics,  public administration or a related field preferred
  • Advanced degree a plus

 

Direct Reports:

  • Carries out supervisory responsibilities in accordance  with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

 

Computer Skills:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
  • Advanced Excel Skills (VLOOKUP, Pivot Tables, SUMIF, Text to Columns, Charts, etc.)
  • Ability to use widely supported internet browsers

 

Certificates, Licenses & Registrations:

  • Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
  • Valid automobile liability insurance

 

Travel Requirements:

  • This position requires travel locally, statewide and nationally as needed

 

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will sit, talk, hear and use hands up to 2/3 of the time. The employee will stand and walk up to 1/3 of the time. The employee is routinely required to carry and/or lift up to 10 pounds.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.