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Program Coordinator

Position: 
Program Coordinator
Organization: 
Job Description: 

Community Partners seeks a full time, hourly (non-exempt) Program Coordinator. Reporting to a Vice President, this position provides high-level project management and administrative support for the planning and execution of a capacity building, community engagement and outreach project targeting agencies supporting priority regions/neighborhoods and individuals/groups in LA County who are highly impacted by the social determinants of health and COVID-19.  This is a grant-funded position, with an anticipated grant end date of (September 2021) and the potential for two, 6 month renewals. Contingent upon grant renewal, position employment may be extended.

RESPONSIBILITIES

  • Comfortably utilize Zoom and other digital platforms to host recurring webinars, virtual convenings and team meetings.
  • Provide day-to-day program management of the project including coordination with full team, Community Partners, County staff and other partners as applicable. 
  • Ensure that Community Partners and all its contractual partners achieve all of our commitments under the DHS Grant Agreement; compassionately support diverse community-based subcontracting partner agencies in achieving program goals and meeting reporting and tracking requirements
  • Serve as the primary point of contact between subcontractors and the County. This requires the Coordinator to know the grant agreement well and help the Community Partners team fulfill the project’s goals and meet the requirements of the grant agreement. When necessary, work with the team and the County to finalize grant agreement changes like timeline extensions or budget modifications.
  • In coordination with Community Partners finance staff and partners, provide oversight on partner management of grant budgets, work plans and timelines; oversee expenditure and reimbursement of partners; monitor compliance to budgets and project deadlines; forecast needed funds; and direct/implement adjustments in coordination with the Community Partners team, County staff, and with the approval of the Community Partners Chief Financial Officer. 
  • Develop systems, track and report agreed-upon performance outcomes that both measure progress and help ensure project completion, conduct ongoing analysis to identify, make recommendations and help resolve potential challenges to project implementation, coordinate and oversee partnership activities and responsibilities, provide support to collaborative partners on how best to work together toward the common agenda, and implement supportive strategies for subcontractor agencies. This will require knowledge of the grant program and grant agreement, organization of regular coordination meetings to include agenda development, logistics, facilitation skills, and meeting preparation.  
  • Establish and maintain positive relationships with multiple subcontractors, County staff, and other stakeholders necessary to implement the project goals.  This will include facilitation of subcontractor communications, information sharing, interest clarification, and identification and resolution of differences to guide and support efficient interactions among partners. The Coordinator, in collaboration with the Community Partners team, will also develop and communicate priorities, facilitate achievement of collaborative goals, gather and share data, compile and report on the status of the project, and participate in related meetings to maintain an understanding of current implementation goals and challenges. The Coordinator will actively contribute to the development of a shared agenda and commitments between partners and relevant stakeholder groups.With support and guidance from County communications staff, facilitate communications activities as required by the grant and project team, and serve as point person for inquiries from community groups, individuals, and press.
  • Coordinate invoicing and reimbursements with Community Partners finance staff. 
  • Facilitate collection and submission of required project reports from collaborative partners to Community Partners and County agencies.
  • Facilitate data collection and fielding of other tools and methods of project evaluation.
  • Coordinate with Community Partners program and support staff, supervise consultant contracts and perform other tasks as required.
  • Comfortably utilize Zoom and other digital platforms to host recurring webinars, virtual convenings and team meetings.

QUALIFICATIONS

  • WORK EXPERIENCE: Lived experience in a community experiencing health inequities is required. The successful candidate will have demonstrated experience in working with community-based organizations, managing subcontractors or fiscally-sponsored projects, program design and implementation, and managing, invoicing, and reporting on government-funded programs.
  • EDUCATION: Bachelor’s degree in a relevant field or equivalent work experience is required. Master’s degree in public health, nonprofit management, or a related field – or equivalent work experience - is a plus.
  • SKILLS: An applicant with strong oral, written, organizational, communication and interpersonal skills. The proven ability to track, facilitate and support progress for a program with multiple partners and deliverables is strongly desired.
  • Proficiency in MS Office is required.

PHYSICAL

The employee is regularly required to sit for extended periods of time, frequently required to walk and stand. The employee must use their hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

SPECIAL REQUIREMENT: Must possess a valid California class 'C' driver's license.

COMPENSATION 

Salary

$80,000 - $90,000 D.O.E

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

APPLICATION

Interested applicants should send a cover letter and resume by clicking here.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Salary Range: 
$80,000 to $90,000
Job Type: 
Full-Time
Remote/On-Site: 
Remote
Location: 
Los Angeles County