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Speaker Registration

SPEAKER TERMS & AGREEMENTS

Travel

SCG will cover the cost of economy air travel, ground transportation, accommodation, meals, and business-related expenses related to event participation. 

SCG will arrange overnight accommodations and email a confirmation. All charges will be billed directly to SCG, but non-related business expenses (e.g., alcohol, entertainment, or spa services) are the responsibility of the Speaker.

If you plan to extend your stay in the Los Angeles area, we can provide rates and information regarding our room block. You will be responsible for covering the cost of additional stay.

Flight arrangements are to be handled by the Speaker and will be reimbursed by SCG. Please use economy fare and book no later than one month in advance to afford the best rate. Once reserved, please email a copy of your flight reservation to SCG.

All expenses (i.e., flight, ground transportation, hotel accommodation, reasonable meals, and miscellaneous) incurred by the Speaker in relation to the above event will be reimbursed by SCG following the receipt of the Speaker’s expense report along with copies of receipts after the program. (We recommend that the Speaker keep all original receipts.)

Request for reimbursement is due 30 days from the date of the event.

 

Materials (optional)

All finalized presentation files are due by August 27, 2019. We will not accept new or updated presentations after that time. Please note, we will not be able to edit presentations for you under any circumstances. 

Clearly label your PowerPoint and any written materials with your name and organization so your work is credited accordingly. If you do not want your presentations shared with SCG members after the event, please contact us at [email protected] as soon as possible. 

Large files should be submitted via Dropbox or another file sharing app

Videos

  • Do not embed videos in PowerPoint presentations.
  • Submit videos in .mov or .mp4 format via dropbox or other file sharing app.

PowerPoints

  • Submit in .ppt or .pptx format only (no PDFs!).
  • 16:9 widescreen format only. 

Rehearsals

  • If you require time to rehearse your presentation, please schedule it in advance with SCG staff. Please note, we will not be able to accommodate rehearsals prior to the event unless you’ve previously been assigned a time. 
     

Photography/Recording

The Speaker grants permission to SCG to photograph, make a video and/or audiotape of the presentation. The Speaker authorizes SCG to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of any aspect of the presentation.

SCG agrees to provide a gratis copy of all photos and video footage that contains the image of the Speaker.
 

Indemnification and Hold Harmless Agreement

Speaker and SCG shall defend, indemnify, and hold each other harmless, their directors, officers, employees, agents and members from and against any and all loss, expense, damage, claim, demand, judgment, fine, charge, lien liability, action, cause of action or proceedings of any kind whatsoever (whether arising on account of damage to or loss of property, or personal injury, emotional distress, or death) arising directly or indirectly in connection with the performance or activities of the Speaker hereunder, whether the same arises before or after completion of or expiration of this Agreement, except for damage, loss, or injury resulting from SCG’s sole negligence or willful misconduct.
 

Termination

This contract may be terminated by either party upon written notice.

This constitutes the entire agreement between the parties.
 

SCG Contact Person

Bethanie Milteer                  
Associate, Programs and Conferences
213-680-8866 ext. 216              
[email protected]

Tuly Martinez                          
Vice President, Programs and Conferences
213-680-8866 ext. 231              
[email protected]